- Item
- Monthly dues
- Amount
- Empty
- Frequency
- Monthly
- Apply
- Unchecked
TemplatesGatherings & events · Dues ledger
Club dues ledger
When a club treasurer openly records dues and spending and shares the balance with members
What's inside · Table 4 · Checklist 4
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Club dues ledger
- Treasurer
- Not set
- Number of members
- Not set
- Period start
- Not set
- Monthly dues
- Not set
Enter your club's amounts in the dues rules table, then delete the example line in the expense log and add your own.
Dues rules
Write how much is paid and when. If anything changes, update this first.
| Item | AmountNumber | FrequencyLabels | ApplyCheckbox |
|---|---|---|---|
| Monthly dues | Empty | Monthly | Unchecked |
| Joining fee | Empty | Once | Unchecked |
| Meetup fee | Empty | Every meetup | Unchecked |
- Item
- Joining fee
- Amount
- Empty
- Frequency
- Once
- Apply
- Unchecked
- Item
- Meetup fee
- Amount
- Empty
- Frequency
- Every meetup
- Apply
- Unchecked
Expense log
One line per expense. Check it off once you have the receipt. Delete the example line before you use it.
Expense log
| Content | Date | Category | Amount | Spent by | Receipt | Notes |
|---|---|---|---|---|---|---|
| (Example) Practice room rental | Not set | Venue rental | Not set | Not set | Unchecked | This is an example line. Delete it and write your own. |
- Date
- Not set
- Category
- Venue rental
- Amount
- Not set
- Spent by
- Not set
- Receipt
- Unchecked
- Notes
- This is an example line. Delete it and write your own.
Quarterly summary
Each quarter, write down income, spending and the balance, and have one member check it.
| Period | IncomeNumber | SpendingNumber | BalanceNumber | Checked by memberCheckbox |
|---|---|---|---|---|
| Q1 | Empty | Empty | Empty | Unchecked |
| Q2 | Empty | Empty | Empty | Unchecked |
| Q3 | Empty | Empty | Empty | Unchecked |
| Q4 | Empty | Empty | Empty | Unchecked |
- Period
- Q1
- Income
- Empty
- Spending
- Empty
- Balance
- Empty
- Checked by member
- Unchecked
- Period
- Q2
- Income
- Empty
- Spending
- Empty
- Balance
- Empty
- Checked by member
- Unchecked
- Period
- Q3
- Income
- Empty
- Spending
- Empty
- Balance
- Empty
- Checked by member
- Unchecked
- Period
- Q4
- Income
- Empty
- Spending
- Empty
- Balance
- Empty
- Checked by member
- Unchecked
Dues payment status
Add members to the ‘Dues paid’ component below and mark who has paid.
•
When members change, update the people in the Dues paid component first.
☐
Shared the dues rules with members.
☐
Deleted the example line in the expense log.
☐
Wrote the balance each quarter and had a member check it.
☐
Added every member to the Dues paid component.
Mark the payment as “Paid” once confirmed, or “Unpaid” otherwise. Anyone with the link can see who paid, so share only with members and leave out bank account numbers. Signed-in members can choose “More → Save as a reusable set” and turn on “Include task table rows” to keep names and amounts in a new table for next month.
This month's dues
| Name | Paid | Amount | Paid on | Notes |
|---|---|---|---|---|
| Member 1 | Not set | Not set | Not set | Empty text |
| Member 2 | Not set | Not set | Not set | Empty text |
- Paid
- Not set
- Amount
- Not set
- Paid on
- Not set
- Notes
- Empty text
- Paid
- Not set
- Amount
- Not set
- Paid on
- Not set
- Notes
- Empty text