- Item
- Banners and signs
- Category
- Display items
- Quantity
- 2
- Assignee
- Empty
- Ready
- Unchecked
TemplatesGatherings & events · Running a booth
Exhibition and trade fair booth
When your team runs a booth at a fair or exhibition and manages supplies, staff shifts and visitor notes in one document
What's inside · Table 3 · Checklist 3
Preview · a new document starts like this
Exhibition and trade fair booth
- Event starts
- Not set
- Event ends
- Not set
- Booth lead
- Not set
- Budget
- Not set
Assign owners in the booth supplies table, then delete the example line in staff shifts and add your own.
Booth supplies
| Item | CategoryLabels | QuantityNumber | AssigneeAssignee | ReadyCheckbox |
|---|---|---|---|---|
| Banners and signs | Display items | 2 | Empty | Unchecked |
| Intro leaflets | 300 | Empty | Unchecked | |
| Laptop and monitor | Equipment | 1 | Empty | Unchecked |
| Giveaways | Giveaways | 200 | Empty | Unchecked |
| Visitor log notebook | Operations | 2 | Empty | Unchecked |
| Extension cords and power strips | Equipment | 2 | Empty | Unchecked |
- Item
- Intro leaflets
- Category
- Quantity
- 300
- Assignee
- Empty
- Ready
- Unchecked
- Item
- Laptop and monitor
- Category
- Equipment
- Quantity
- 1
- Assignee
- Empty
- Ready
- Unchecked
- Item
- Giveaways
- Category
- Giveaways
- Quantity
- 200
- Assignee
- Empty
- Ready
- Unchecked
- Item
- Visitor log notebook
- Category
- Operations
- Quantity
- 2
- Assignee
- Empty
- Ready
- Unchecked
- Item
- Extension cords and power strips
- Category
- Equipment
- Quantity
- 2
- Assignee
- Empty
- Ready
- Unchecked
Staff shifts
One line per shift. Calendar → Timetable shows who's on in each time slot. Delete the example line before you use it.
Staff shifts
| Staff member (nickname) | Date | Time slot | Role | Status | Notes |
|---|---|---|---|---|---|
| (Example) Kim | Not set | 09:00-12:00 | Product demo | Not set | This is an example line. Delete it and write your own. |
- Date
- Not set
- Time slot
- 09:00-12:00
- Role
- Product demo
- Status
- Not set
- Notes
- This is an example line. Delete it and write your own.
Visitor log
At the end of each day, write down the numbers and how visitors reacted.
| DateDate | VisitorsNumber | What drew the most interest | Follow-up neededNumber | CheckCheckbox |
|---|---|---|---|---|
| Empty | 0 | Empty | 0 | Unchecked |
| Empty | 0 | Empty | 0 | Unchecked |
- Date
- Empty
- Visitors
- 0
- What drew the most interest
- Empty
- Follow-up needed
- 0
- Check
- Unchecked
- Date
- Empty
- Visitors
- 0
- What drew the most interest
- Empty
- Follow-up needed
- 0
- Check
- Unchecked
After it ends
•
Contact visitors who need a follow-up within a week.
•
Write down how many printed materials and giveaways are left.
☐
Assigned an owner to every supply item.
☐
Assigned staff to every date and time slot.
☐
Kept the visitor log every day.