- Space
- Practice room A
- Type
- Practice room
- Capacity
- 2
- Facilities
- Upright piano
TemplatesGatherings & events · Space booking
Space and time slot booking sheet
When a shared space such as a practice room, meeting room, study room, court or equipment is booked by date and time slot
What's inside · Table 2 · Checklist 4
Preview · a new document starts like this
Space and time slot booking sheet
- Organizer
- Not set
- Booking opens
- Not set
- Booking closes
- Not set
- Max per person per day
- Not set
Change the Space and Time slot options to yours, then turn on ‘Edit without signing in’ on the co-editing link under Share and send it.
Booking rules
Write the dates and time slots you open outside business hours and the rules to keep. Edit the lines below to fit your space.
•
Open: weekdays 19:00-22:00, weekends 09:00-18:00 (outside business hours)
•
One hour at a time, up to 2 bookings per person per day
•
Cancel by the day before: open the booking and set its status to ‘Canceled’
•
Each date, time slot and space takes only one booking. A taken cell can’t be booked. A ‘Waiting’ booking also holds its cell, and setting the status to ‘Canceled’ frees the cell again.
To book, open Calendar → Timetable, press a Free cell and write the name to call you by. Don’t write phone numbers or emails.
Space list
List the spaces people can book, their capacity and what they have. If you rename a space, rename the ‘Space’ option in the booking sheet to match.
| Space | TypeLabels | CapacityNumber | Facilities |
|---|---|---|---|
| Practice room A | Practice room | 2 | Upright piano |
| Practice room B | Practice room | 4 | Keyboard and music stand |
| Drum room | Practice room | 1 | Electronic drums, soundproofed |
| Meeting room | Meeting room | 8 | Monitor and whiteboard |
- Space
- Practice room B
- Type
- Practice room
- Capacity
- 4
- Facilities
- Keyboard and music stand
- Space
- Drum room
- Type
- Practice room
- Capacity
- 1
- Facilities
- Electronic drums, soundproofed
- Space
- Meeting room
- Type
- Meeting room
- Capacity
- 8
- Facilities
- Monitor and whiteboard
Booking sheet
One line per booking. Calendar → Timetable shows the free and taken cells per space. Delete the example line before you use it.
Booking sheet
| Booked by | Date | Time slot | Space | Purpose | Status | Notes |
|---|---|---|---|---|---|---|
| (Example) Kim | Not set | 19:00-20:00 | Practice room A | Solo practice | Not set | This is an example line. Delete it and write your own. |
- Date
- Not set
- Time slot
- 19:00-20:00
- Space
- Practice room A
- Purpose
- Solo practice
- Status
- Not set
- Notes
- This is an example line. Delete it and write your own.
☐
Matched the space list with the Space options in the booking sheet.
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Wrote the open dates and time slots and the cancellation deadline.
☐
Turned on ‘Edit without signing in’ on the co-editing link and sent it.
☐
Set the time zone in Table settings to our region.