- Type
- Vacation
- Start date
- Not set
- End date
- Not set
- Backup
- Not set
- Status
- Not set
- Notes
- This is an example line. Delete it and write your own.
TemplatesWork & projects · Team leave calendar
Team leave and absence calendar
When team members log vacations, business trips and remote days in one place to spot overlaps early and choose backups
What's inside · Table 2 · Checklist 3
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Team leave and absence calendar
- Period start
- Not set
- Team lead
- Not set
- Team size
- Not set
Adjust the absence rules to fit your team, then delete the example line in the absence schedule and add your own.
Absence rules
Three rules for the team.
•
Add vacations at least a week in advance.
•
Only one person per role can be away at a time.
•
Choose your own backup and write it down.
Absence schedule
One line per absence. Check overlaps in the Calendar and choose backups. Delete the example line before you use it.
Absence schedule
| Name (nickname) | Type | Start date | End date | Backup | Status | Notes |
|---|---|---|---|---|---|---|
| (Example) Kim | Vacation | Not set | Not set | Not set | Not set | This is an example line. Delete it and write your own. |
Overlap check
Each month, note the week when the most people are away and plan for it.
| Period | Week with most absences | People awayNumber | CheckCheckbox |
|---|---|---|---|
| This month | Third week | 0 | Unchecked |
| Next month | First week | 0 | Unchecked |
| The month after | Second week | 0 | Unchecked |
- Period
- This month
- Week with most absences
- Third week
- People away
- 0
- Check
- Unchecked
- Period
- Next month
- Week with most absences
- First week
- People away
- 0
- Check
- Unchecked
- Period
- The month after
- Week with most absences
- Second week
- People away
- 0
- Check
- Unchecked
☐
Shared the absence rules with the team.
☐
Deleted the example line in the absence schedule.
☐
Chose backups for the overlapping weeks.