- Role
- Visitor guide
- Time slot
- 09:00-12:00
- People needed
- 2
- Volunteers
- 0
- Filled
- Unchecked
TemplatesSurveys & feedback · Volunteer sign-up
Volunteer sign-up by time slot
When you list how many people each role and time slot needs for an event, volunteer work or school activity, and everyone signs up to fill them
What's inside · Table 2 · Checklist 4
Preview · a new document starts like this
Volunteer sign-up by time slot
- Event date
- Not set
- Sign-up deadline
- Not set
- Assignee
- Not set
- People needed
- Not set
Adjust the open spots table to fit your event, then turn on ‘Edit without signing in’ on the co-editing link under Share and send it.
Open spots
Write how many people each role and time slot needs. Check it off once it's filled.
| Role | Time slot | People neededNumber | VolunteersNumber | FilledCheckbox |
|---|---|---|---|---|
| Visitor guide | 09:00-12:00 | 2 | 0 | Unchecked |
| Check-in desk | 09:00-12:00 | 2 | 0 | Unchecked |
| Drinks | 12:00-15:00 | 2 | 0 | Unchecked |
| Cleanup | 15:00-18:00 | 3 | 0 | Unchecked |
| Photo | 09:00-18:00 | 1 | 0 | Unchecked |
- Role
- Check-in desk
- Time slot
- 09:00-12:00
- People needed
- 2
- Volunteers
- 0
- Filled
- Unchecked
- Role
- Drinks
- Time slot
- 12:00-15:00
- People needed
- 2
- Volunteers
- 0
- Filled
- Unchecked
- Role
- Cleanup
- Time slot
- 15:00-18:00
- People needed
- 3
- Volunteers
- 0
- Filled
- Unchecked
- Role
- Photo
- Time slot
- 09:00-18:00
- People needed
- 1
- Volunteers
- 0
- Filled
- Unchecked
Sign-ups
Everyone writes their name (or nickname) and picks a role, date and time slot. Calendar → Timetable shows how many people are in each slot. Delete the example line before you use it.
Sign-ups
| Name (nickname) | Role | Date | Time slot | Status | Notes |
|---|---|---|---|---|---|
| (Example) Kim | Visitor guide | Not set | 09:00-12:00 | Not set | This is an example line. Delete it and write your own. |
- Role
- Visitor guide
- Date
- Not set
- Time slot
- 09:00-12:00
- Status
- Not set
- Notes
- This is an example line. Delete it and write your own.
Don't add phone numbers or emails. The organizer will contact people separately.
On the day
•
Gather 15 minutes before the start.
•
Check in with the lead for your role first.
•
When you're done, change the status to ‘Done’.
☐
Wrote how many people each spot needs.
☐
Deleted the example line in sign-ups.
☐
Turned on ‘Edit without signing in’ on the co-editing link and sent it.
☐
Checked for open spots after sign-ups closed.